Stressful under normal circumstances, event planning and execution gets more complicated as an event strategy expands.
Event templates take the cyclical work of selecting registration page layouts, adding company branding, and standardizing registrant emails for events off the event planner’s list, reducing setup time required for each and freeing them to focus on more critical tasks.
Map out the year’s events and prioritize them based on whether they are critical, important or nice to have. Focus on the critical events and allocate sufficient budget to them. On a quarterly basis, examine your important and nice to have events and allocate budget based on ROI.
Key components to supporting a strategy for scaling events include a dedicated virtual event program manager and technical staff. The efficiency achieved by tapping the experience of a team already familiar with their roles, the technology, and the previously-gained experience from past events reduce the need for re-training.
Don’t miss critical steps, leave it to our seasoned virtual event experts to keep things moving. EventBuilder’s team of dedicated specialists can plan, manage and report on all your events. Are you ready? Check out our Infographic: When to Outsource Virtual Event Services
There are four key elements to making any virtual event successful:
EventBuilder’s virtual events experts know what it takes to deliver successful events. Here are their top tips for improving your event management:
Allowing adequate time for event promotion, training, schedule coordination and presentation development is critical for high quality events.
Make sure your event staff’s duties and timelines are clear - assign tasks such as starting/stopping the broadcast, serve polls, answer chat questions, keeping presenters on time, and troubleshooting technical difficulties. Everyone should know their role and their responsibilities ahead of the big day.
Even the most seasoned speakers need to practice their presentation with the event management team. Knowing when to expect polls, answer questions, and how to manage a technical problem is important for smooth delivery day-of.
Attendee surveys provide valuable feedback for a comprehensive strategy for future events.
Every event organizer’s nightmare: technical failure. Having a team of virtual events pros to back you up in case of catastrophe is where the team at EventBuilder shines, providing customers with reliable, secure software and services that scale capacity without sacrificing audience engagement.
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