How to Find Your Microsoft Teams Link Quickly and Easily

Struggling to find your Microsoft Teams meeting link? You're not alone! You have several options depending on your situation. Lucky you found us - we work with Teams and Teams users every day, and we're here to show you all the ways to access your meeting/event. Let's walk you through locating your link, and offer a few troubleshooting tips, too. We've got your back.

A Few Pro Tips

• Make sure you're logged into the account where you scheduled the meeting or received the invitation.
• Check other calendars you might have access to.
• Use Outlook's search features! 
• Double check your time zone.
• Pin or flag the meeting invite to the top of your email feed for quick access.
• Mark it as important in your calendar.

Finding the Teams Link in Outlook

Ever had a moment where you realize, "um...meeting starts RIGHT NOW, where's my Teams link?" You know it's in there somewhere, buried in a calendar invite or underneath a pile of emails, but the clock is ticking. Let's get your link, fast. 

From the Calendar

Your calendar will appear. Next, locate the event:

Double click the calendar item to open it:

In the meeting detail window that opens, you're offered a few options. At the top right of the open calendar invite, click on the dropdown menu labeled 'Join.'

Select 'Join Teams meeting' to open Teams and join the meeting, or select 'Copy join link' to save the link to your clipboard. This comes in handy if you're joining the link from the Teams web app, or adding it to EventBuilder software to create your Teams-based virtual event/webinar.  

At the bottom of your invite, Outlook also provides you with the link, as well as a Meeting ID and Passcode. This may apply to you if your meeting organizer has set security restrictions:

Finding the Link Directly in Microsoft Teams

Let's say you need to share the Teams link with someone who needs to be in the loop. Where and how do you find it quickly? Let's skip the scavenger hunt and take you right to it.

As the Organizer, Before it Starts

Open your Teams desktop app. NOTE: Be sure to sign in using the account used to schedule the meeting! 

Navigate to the Calendar tab

Find and click on your meeting to open the details, and then follow the instructions you would for accessing the link in Outlook. The process is the same. 

While the Meeting is In Progress

After you start the meeting, open the 'Participants' panel by clicking the people icon in the meeting control bar. 

At the top of the participants panel, you'll see a Meeting Info button, or a Copy Link option. Click this to copy the link to your clipboard, and paste it where you need!

From your Google Calendar

From your .ics File

Calendar.ics - If your invite included a little file attached - Calendar.ics - then you have the option to add the Teams meeting invite to your calendar, regardless of your calendar program. You'll want to open the attachment - and, as always, be sure you know who the sender is for your email 

We've Got Your Back

Ever wish you had a support team at-the-ready to answer these questions for you and your virtual event and webinar attendees?