Event Smarts

Building Better Webinars and Virtual Events

How to Find the Actual Teams Meeting Link

February 2 2023 / by Karen Mares

Filed under: Microsoft Teams, tools and tips

Blog featured image

It may not be super obvious where to locate the Teams meeting link when you're scheduling a meeting (or event) from Outlook. Since the link is important, you'll want to know where to find it, so you can build your event in EventBuilder. Good news! We're here to help. 

Get the Link for Your Microsoft Teams Meeting/Event

Step 1: Select "New Teams Meeting" from your top ribbon in Outlook. 

Step 2: Fill in the details for your meeting/event.

Step 3: This one is important! At the bottom of the New Meeting invitation window under "Microsoft Teams meeting," you'll see "Click here to join the meeting." 

Screenshot: Three steps for creating a Teams meeting and finding the actual link.

The bottom of the invitation window provides information about your meeting/event, including a hyperlink that reads, "Click here to join the meeting." That's your official Teams meeting link.

Screenshot: Microsoft Teams Meeting link information. Transcript: "Microsoft Teams Meeting. Join on your computer or mobile app. Click here to join the meeting. (hyperlinked, circled with an arrow pointing to it.)) Learn More (hyperlinked) Meeting options (hyperlinked).

Hover your mouse over the hyperlinked words ("Click here...") and right click. A window will pop out. Click on the option “Copy Hyperlink.”
Screenshot: Pop-out menu from right clicking on Teams hyperlink - "Copy Hyperlink" is circled with orange arrows pointing to it.

The Teams meeting link is now copied to your clipboard. To build events in the EventBuilder software, create a new Event and paste the Teams link into the appropriate field on the Schedule step in your Event build.

We've Got Your Back

In addition to our comprehensive Knowledge Base, we offer live Ask Me Anything webinars and on-demand recorded webinars to answer your questions and guide you on how to maximize using our software. Our Care team is available 24 hours a day, 5 days a week (Sunday 5:00 pm through Friday 5:00 pm) to help. Or, let EventBuilder's Professional Event Management services do all this good stuff for you, giving you the time to focus on what matters most: content. Schedule a consultation with us today!


Topics: Microsoft Teams, tools and tips

Karen Mares

About Karen Mares

Karen is an Event Producer and the Content Creator here at EventBuilder, writing blogs, website and email copy, knowledge base articles, whitepapers, and more. When not word nerding, she enjoys hiking, reading, singing, wine, true crime podcasts, and getting lost down interesting internet rabbit holes. Despite her (in)famous name, she promises she won't ask to speak to your manager.

Need a webinar producer?

You're the rockstar with a goal. We're the stage managers, backup band, lighting crew, roadies... you get the idea.

Learn about Webinar Program Management Services

Receive blog posts by email

Recent Posts