Building Events: Extras

Last updated: March 9, 2020

The last step in building Events, the Extras section provides Organizers the opportunity to add Event Tags, a unique Listing Page image, create completion Certificates, and more.

Adding Event Extras

Tags
Listing Page Image
Source Tracking
Certificate Creation
Registration Page Action Button Labels
Web Page Embed Code
Closed Captioning
Template Changes
Additional Resources


Tags

Tags help Organizers filter and group Events together for a variety of purposes, including streamlining multiple Event Registration, combining a series of Events on a single Listing Page, and Reporting. 

Note: Presently, Tags can only be added at the Event level. 

Learn more about Tags

Click on the dropdown to open the list of available Tags, or to create a new Tag: 

Screenshot: Tags dropdown menu with available Tags highlighted.

The number appearing next to the available Tags indicate how many Events are currently associated with the Tag. 

Click on the Tag you wish to add to your Event from the list.

To create a new Tag, click on 'Create New Tag' 

Screenshot: Tags dropdown menu with Create New Tag highlighted.

A dialog window will appear at the top of the screen: 

Screenshot: New Tag name dialog box.

Create a Tag name and click 'OK.' Your new Tag will be added to your Event. If you wish to remove the Tag from your Event, click on the trash icon highlighted below:

Screenshot: Event Tags list with trash icon highlighted.


Listing Page Image

Organizers can select a unique image for their Listing Page with this function. (Optional) The image appears on the Listing Page next to the Event Title. The Listing Page Image can also be set at the Template level for consistency across Events. Optimal size: 255 px x 200 px.

To choose or add a Listing Page Image, click on the 'Browse' button:

Screenshot: Listing Page Image function with the 'Browse' button highlighted.

The 'Select File' window will appear. If the image you wish to add to your Event already exists on your Portal, locate it in the list and click 'Select.' 

To upload a new image, click on the 'Upload File(s)' button. Browse to your File's location and select the image you wish to add. The newly uploaded image will appear on your list. Click 'Select' to add the image to your Listing Page.

Screenshot: Select File window with the 'Upload File(s)' button circled and an arrow pointing to the 'Select' button.

Learn more about Listing Pages.


Source Tracking

Source Tracking allows Organizers to evaluate the effectiveness of their marketing campaign efforts by creating a unique URL for each of the channels used to invite Attendees. Organizers can use this information to track where their Registrants are coming from when they register; such as LinkedIn, Facebook, etc. Organizers can add as many unique URLs as fits their needs.

Screenshot: Source Tracking dialog.

To create a Source Tracking URL for your Event, type the Event source (e.g., LinkedIn) into the text field provided. The source will automatically be added to the link shown: 

Screenshot: Source Tracking field with LinkedIn typed in the text field and the end of the campaign url circled.

Copy the URL and paste the link(s) where you want to promote your Event and track the source of Registrants. The campaign source will appear on your Event Registration Report. 


Certificates

Create customized Completion Certificates for Event Attendees: 

Screenshot: Enable Event Certificate button.

Click on the "Enable Event Certificate' button. The following window will appear: 

Screenshot: HTML editor for Event Certificate creation.

Edit the content you would like in the HTML editor. Images, links, and styles can be added or changed. Click on the FX button to select Event and/or Registrant variables to add to the Certificate: 

Screenshot: HTML editor toolbar with FX button highlighted.

Share the Certificate URL with your Attendees at the end of your Event. 

EventBuilder recommends posting the Certificate link as a message or announcement during your Event, or in your post-Event email to Attendees.

Screenshot: Completion Certificate URL circled, with a call out to highlight it.


Registration Page Action Button Labels

Organizers can customize the text on action buttons included on Registration Pages. The buttons are dynamic based on the cycle of the Event and functional as-is. However, Organizers can edit the label copy if they wish.

Note: Each button label must be unique. Duplicate action button labels will cause an error. 

To edit Action Button Labels, click on 'Show/Hide:' 

The following window will appear: 

Screenshot: Button Labels edit box.

Click in the text field of each label you would like to change. The new copy will appear on your Event's Registration Page.


Embed Code

Organizers have the option to embed their Event's registration form to provide a consistent look and feel with their website or other HTML-supported asset. 

Copy the code (in red) included in the window provided, and paste where appropriate on your website.

Screenshot: Embed code window for adding an Event's registration form to an Organizer's website.

Once added, the Registrant will see this displayed, and can register for your Event as usual with a form based on your Event's Registration fields: 

Screeenshot: embed code implemented on a website - what a Registrant sees.


Closed Captioning

Organizers can order Closed Captioning for their Events as an additional paid service. Closed Captioning services include live captioning during your Event, captions included on the archive recording, a WebVTT file, and an editable transcript. EventBuilder's captioning services are compliant with Section 508 of the Rehabilitation Act and the Americans With Disabilities Act.

For further details and instructions on ordering Closed Captioning for your Event, see Closed Captioning Instructions.

Screenshot: Closed Captioning Order function with 'Order Closed Captioning' button highlighted.


Change Template

This function gives Organizers the opportunity to change their Event's Template without having to rebuild from scratch. An Organizer may find that a different Template on the Portal is a better fit for the type of Event they are building. With this function, they can change the Template without losing any of their previous Event settings.

Note: Changing an Event's Template does not change the Event type/mode.

To change your Event's Template, click on the dropdown menu:

Screenshot: Change Template function with drop-down open and a Template highlighted.A list of available Templates will appear. Select the Template you wish to change your Event to, then click 'Apply;'

Screenshot: Change Template dialog with 'Apply' highlighted.

The selected Template's settings will then be applied throughout your Event's build. EventBuilder recommends reviewing all settings after changing a Template.  


Additional Resources

Registration Pages have a space for Organizers to add links to additional Event information or supporting materials. 

To add links for Additional Resources to your Registration Page, click on the green '+' sign: Screenshot: Additional Resources function with the green + button highlighted.

Enter the name of the resource you wish to add and the URL. Organizers can add an unlimited number of links to support their Event.

Screenshot: Additional Resources function with name and URL entered.

Any "Additonal Resources" links added will be included on the Registration Page: 

Screenshot: Sample Registration Page with Additional Resources added, highlighted and underlined.


When finished with the Extras section, click 'Save' on the bottom left to complete your Event build. 


 

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