Event Management Roles

Last updated: July 13, 2021

When creating an EventBuilder Streaming or Simulated-Live Event, three primary Event Management roles are available.

Organizer

An Organizer can create Events and access all functions, including editing Events, access to all features on the Live Event Console, and the ability to pull reports. An EventBuilder subscription on your portal is required to be assigned an Organizer.  

Moderator

A Moderator has access to all in-session Event features, including starting and stopping the stream, names of Registrants/Attendees, Attendees' responses to Registration Questions, polls, and all messaging activity during the live Event. adding handouts, posting announcements and polls. An EventBuilder subscription is not required to be assigned a Moderator.

Presenter

A Presenter is responsible for presenting the material. They may also answer Attendee questions. They have access to most in-session Event features except the ability to start and stop the stream. They see the names of your Registrants/Attendees, Attendee responses to questions/polls, and all messaging activity during the Live Event. For In-Person Events, they will see data in the Registrant area. An EventBuilder subscription is not required to be assigned a Presenter.

Note: Event Roles discussed here apply to EventBuilder technologies. For information about Microsoft Teams Live Event roles, see Teams Live Event Group Roles.

Assigning Event Roles

EventBuilder allows Organizers to assign roles based on event needs:

  • Presenters cannot control Events. They can provide Event materials, facilitate Attendee engagement such as ask polling questions, and lead the Event.
  • Moderators can control Live Events. Moderators have the same privileges as Presenters, as well as: starting and stopping the stream, provide basic event troubleshooting, answer Attendee questions, etc.
  • Organizers have the same privileges and access to live events as Moderators and Presenters. Additionally, Organizers can: make changes to the scheduled Event time and registration page, pull reports pre- and post- event, and upload/download Event recordings. 

Additional Information About Event Roles:

  • Moderators and Presenters are assigned by the Event creator (Organizer).
  • Upon assignment, the Organizer may choose to send an email confirmation to Presenters and/or Moderators with a link to access the Event.
  • A calendar invitation (.ics file) is attached to the Event access email for recipients to add the Event to their personal calendars.
  • Organizers do not need to add themselves as Moderators to events they have created, unless they wish to appear on the Registration page.
  • Organizers, Presenters, and Moderators gain access to the Event and all technologies 30 minutes prior to start via the unique link provided in the confirmation email. 

Event Management Roles At-a-Glance:

  Presenter Moderator Organizer
Pre-Event      
Create/Edit Event    
Pull Registration Reports    
Approve/Deny Registrants    
Live Event      
Meeting Controls      
Start Stream  
Delay Stream  
Stop Stream  
Extend Stream  
Show Video
Upload Files
Set Attendee View
Messages      
Respond To/Post Pending Messages
View Message Log
Post Announcements
Enable/Disable Attendee Sentiment
View Participants      
View Attendees `
View Staff
View Registrants
Attendee Actions      
Refresh Browser
Private Message
Block Attendee
View Attendee Stats
Poll Questions      
Create Poll Questions
Ask Poll Questions
View Poll Questions
Share Poll Questions
Delete Poll Questions
Troubleshooting Tools      
Refresh All Browsers  
Refresh EventBuilder Bot  
Change Presentation Environment  
Post Event      
Pull Reports    
Download/Upload Event Recording    

 


Back to Top