Configuring Your EventBuilder Portal
Last updated: July 30, 2021
When you sign up for an EventBuilder subscription, we assign a private portal for your account. There are some important actions to take once your Portal has been assigned to ensure proper configuration, including User Account privileges, Default Template creation, branding, privacy, and security. Generally, the steps outlined in this article are performed upon your initial account setup and not repeated once completed.
Accessing Your Portal
You will receive a Welcome email from EventBuilder with your Portal information and link to your Portal Username. Your Username is the email address you provided to EventBuilder at sign-up.
Click on the blue "here" hyperlink to be taken to your new Portal. You will be prompted to set a password:
Click 'Save' and you will be redirected to your Portal's Dashboard. Click on the computer icon to begin your Portal's configuration.
The first section of your Portal is where you will find general information about your account, such as your Portal name and URL, contact information, and billing information.
Note: Most fields have been pre-populated with information given at the time of sign-up. Company name, Contact, and Billing information can be edited, however, if you wish to change your Portal name, please contact firstname.lastname@example.org
The bottom portion of the General section in your Portal includes the Default Template selection and information about your subscription level and number of subscriptions.
Default Template Information:
Administrators can create and set a global, Portal-level Template to ensure consistent collection and dissemination of information Portal-wide. Administrators should carefully consider what type of information, Files, and Registration questions they would like to enforce across all Events. The Default Template can be created and set here at any time. Learn more about Templates.
The branding section in your Portal Configuration is where you will customize and set defaults for your company logo, banner, footer, and more, as well as set Portal Login Privacy, Security and User privileges.
We will break down this section into three parts.
Section 1: Logos, Style Customization, Disclosures, Analytics
Note: To add Google Analytics to your Portal, insert the portal's analytics tracking code (Global Site Tag - gtag.js) in the space provided. See Google Analytics Help for assistance with adding your portal URL to your Analytics account.
- Title - Appears in browser tab.
- Logo - Your company logo, appears in the upper left-hand corner of your Event Pages.
- Logo URL Direct - Choose a page to direct Registrants to if they click on the logo.
- Cascading Style Sheet - Customize colors on Registration and Listing Pages. Administrators should contact their Developer/Engineer to create custom style sheets.
- Portal Privacy Notice Text - Customized Privacy Notice text.
- Portal Privacy Notice URL - Privacy Notice URL field (appears on EventBuilder Streaming Console - Info View).
- Portal GDPR Text - Customized GDPR text.
- Portal GDPR URL - GRPR link.
- Portal Contact Text - Portal contact custom text.
- Portal Contact Email Address - Contact email - hyperlinked in product.
- Google Analytics - Add Google tracking and analytics code to your Portal.
Section 2: Banner Graphics, Footer, Disclaimer
- Portal Banner - Company graphic; appears at top of Portal-level emails.
- E-mail Disclaimer HTML - Open-HTML editor to add privacy or corporate-mandated text for communications. Is displayed on all e-mails.
- Registration Text - Customize the text that appears above your registration questions. Administrators can use this space to add their own privacy wording to the top of their Registration Form.
Section 3: Privileges, Portal Security, Data Retention
- Tag Creation - Give permission for Organizers and Admins, or Admins-only to create Event Tags. Administrators can change this setting at any time. Learn more about Tags.
- Template Creation - Give permission for Organizers and Admins, or Admins-only to create Templates. Administrators can change this setting at any time. Learn more about Templates.
- Portal Login Security - When this option is enabled, Portal account holders will be prompted to change their password at an interval you set here. Admins may also restrict User's reuse of previous passwords. Ex., Administrators can set Users to change their password every 60 days, disallow use of the User's 6 most recent passwords upon changing.
- 2-Factor Authentication - Add an additional login requirement for Portal access. Learn more.
- Registrant Data Retention Period - Administrators set the length of time Registrant Data will be stored. After the designated time, identifying information will be redacted on Registrant records, but event data such as 'number registered' and 'number attended' will remain.
Click 'Save & Continue'
Administrators have three Portal-level email options:
- Event Access Granted - Sent to Presenters/Moderators/Guests who don't currently have a paid account on your Portal and will be joining your live Event. Includes fields for Event date, time, contact, and login. Fully customizable.
- Verify Registrant Email - Available for Pro and Suite-level subscribers, this email prompts Registrants to verify their email address to complete Registration. Includes an open-HTML editor for customization.
- Event Rescheduled Guest - Sends an email to Presenters and/or Moderators (individuals with Guest accounts) to inform them their Event has been rescheduled.
Event Access Granted
Click on 'Edit' to open the email editor. The following window will open. EventBuilder has provided boilerplate fields and copy, but Administrators have full control over customization. The email has two customizable areas with HTML editors and database variable options:
To add a database variable, click on the 'fx' button highlighted below:
Scroll to the bottom portion of the email, and there you can customize the copy for your Event Presenters/Organizers/Guests. Simply click in the area and adjust as needed.
Verify Registrant Email
Click on 'Edit' to open the email's editor window.
EventBuilder has provided boilerplate fields and copy, but Administrators have full control over customization.
To add a database variable, click on the 'fx' button.
Event Rescheduled Guest
Once Portal-level emails have been customized, Administrators can send themselves a test email to check for delivery, accuracy, and appearance. The test email will be sent to the email address associated with your EventBuilder Portal User account.
Click 'Save' to close the window.