Templates Overview

Last updated: January 21, 2020

EventBuilder’s powerful Templates tool creates the foundation for Administrators and Organizers to set and control the layout, style, branding, and functionality for your events.

Template Basics

Using Templates to set up your webinars and events enables you to collect consistent data from them. We understand one of the most useful and flexible functions EventBuilder offers can also be confusing until you have some practice and examples. Here are some things to know about Templates:

When you create a Template, the Questions you decide to use (such as name, company, title) and Files (such as a disclosure statement) are enforced for each event. This means an event creator can add Questions and Files to their event but cannot remove Questions and Files added at the Template level.

Template-level edits globally affect all events created with said template.

e.g., Company A rebranded and updated their logo. Changing the banner at the portal-level template will change the banner for each “child” template and each event created with the template, past and present.

Template Levels

Templates are two-tiered, allowing for customization at each level

  • Portal-level Templates: These “top-level” or global Templates are created by the Portal Administrator. The Portal Administrator can set default Questions and Files to ensure consistent data is collected for events.

EventBuilder suggests keeping the Portal-level Template broad, to simply include the basic information you want to collect from your events, and the files your organization needs to use. This leaves room for Organizers to customize their webinars and events.

  • Organizer-level Templates: These are Templates set by Organizers to customize a unique set of events. Questions and files set at the Portal-level will be included in Templates created by an Organizer.

Template Inheritance:

Template Inheritance flow chart.


While Template creation mirrors Event creation, as described in the User Guide, there are a few things to note about this section of your EventBuilder Dashboard.

Navigating the Templates Section of Your Dashboard

To view your Portal-level and Organizer Templates, navigate to the Templates view on the left-hand navigation on your account dashboard.

Screenshot: EventBuilder dashboard navigation  

Click on My Templates to view a list of your Organizer-level Templates.

Screenshot: Templates list with 'My Templates' area highlighted.

Click on Portal Templates to view a list of Templates available to everyone on the portal.

Screenshot: Templates list with Portal Templates area highlighted.

Reminders:

  • Administrators can edit Templates and create Portal-level Templates from this page.
  • Organizers can view each Portal-level Template's settings but cannot make changes or create new Portal-level Templates.

If no Templates have been created, this page will display the message "No Templates found" until one has been created.

When creating a Template from scratch, keep in mind the following:

Templates built from scratch inherit all the properties of the global, Portal-level Template. Administrators set questions and/or attach files from the global Portal-Level Template and the new Template will inherit them. They cannot be removed from the new Template. Questions and files can be added, and all other properties updated as appropriate.


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