If you're staring at your calendar thinking “my meeting starts right now, where is that Teams link,” you're definitely not alone. The fastest way to find a Microsoft Teams meeting link is to open the meeting on your Outlook or Teams calendar, then use the Join or Copy link option in the invite or meeting details.
This quick and easy guide walks you through the most common (and most frustrating!) "I CANNOT find this link" moments and gives you step-by-step ways to fix them so you can get on with your meeting/event minus the stress spike. Who needs extra cortisol at this hour? No one. Read on!
Quick Checks Before You Start Searching
When the clock is ticking, running through a small checklist can save you a lot of clicking around.
Start With These "Rescue" Checks:
- Confirm the right account - Make sure you're signed in with the account that received the invite or that you used to schedule the meeting. If you use both work and personal Microsoft accounts, open Outlook or Teams and confirm the email address in the top corner
- Use calendar search, not just email search - In Outlook, go to Calendar and use the search box at the top to search for the meeting title, organizer name, or the word 'Teams.'
- Check other calendars you can see - Shared calendars might hold the invite, especially for team meetings.
- Check the time zone - Make sure the meeting isn't sitting earlier or later in your day because your calendar is set to a different time zone.
- Pin or flag important invites - In your email inbox, pin the invite so it stays at the top, and mark the calendar event as important for meeting that matter most. (Note: This tip has spared me Teams link stress more than once!)
Once you've checked those, use the sections below to grab the Microsoft Teams meeting link from Outlook, Teams, Google Calendar, or an .ics file.
Find a Teams Meeting Link in Outlook Calendar
Most people find the link fastest in Outlook. When you schedule a Teams meeting from Outlook or Teams, a Join Microsoft Teams Meeting link is added to the meeting details in both calendars.
From New Outlook on Windows or the Web
Open Outlook and select the Calendar icon on the left side
Find your meeting on the calendar grid:
...and double-click it to open the full event.
In the meeting window, look for:
- A Join button near the top and / or
- The Join the meeting now link in the body of the invite.
Use the option that fits your situation:
- Click Join to open Teams and join right away.
Scroll to the bottom of the invite body to see:
- Join the meeting now link.
- Meeting ID and Passcode, if the organizer turned those options on. These details give another way to join if the link won't work.
From Classic Outlook Desktop
If your organization still uses classic Outlook desktop, the steps are very similar.
- Open Outlook and select Calendar.
- Double-click your meeting to open it.
- In the ribbon, look for a Join or Teams Meeting button, or scroll in the invite body until you see Microsoft Teams Meeting.
- Right-click that link and choose Copy hyperlink if you need to share it with someone else.
Get Your Teams Meeting Link Directly From the Teams App
Sometimes Outlook isn't open, or you're already in Teams and just need the link fast; let's skip the scavenger hunt and take you right to it. You can get the Teams meeting link right from the Teams calendar and from inside the live meeting.
Before the Meeting, as the Organizer
Use this if you scheduled the meeting and want to send the link to someone who was not on the original invite.
- Open the Microsoft Teams desktop or web app.
- Select Calendar on the left.
- Find your meeting on the calendar and select it.
- In the meeting details, look for:
- A Copy join link button
- Or a Join button with extra options such as Copy link.
Click the copy option to place the meeting link on your clipboard. You can paste it into email, chat, or an event setup tool.
If you don't see the Calendar icon in Teams, open the More apps (...) menu on the left and add Calendar, which syncs with your Outlook calendar.
During the Meeting From the Participant Panel
You join a meeting and then realize someone else still needs the link. No need to leave the meeting! Just do the following:
In the live Teams meeting, move your mouse so the meeting controls appear (at the top).
- Select People. This opens the Participants panel on the right.
- At the top of the panel, click the Share invite button. An 'Invite people to join you' window will open. Select:
-
- The Copy meeting link option, or
- Share via default email
Click the option that best fits for you, then paste the link into chat, email or another channel.
This works for both scheduled meetings and instant "Meet now" sessions in Teams.
From Your Meeting Controls
Sharing the Teams meeting link is also available in your meeting controls, found at the top of the Teams window.
Click the three dots (...), then select 'Meeting controls'.
Select Copy join info, and paste the link into chat, email, or other channel.
Find the Teams Link in Google Calendar or an .ics File
Teams meeting invites can live in more than one calendar. If your organization uses Google Workspace or you added the meeting from an .ics attachment, your link is still there, just in a slightly different spot.
From Google Calendar
- Open Google Calendar in your browser
- Search for the meeting by title, organizer, or the word "Teams."
- Select the event to open the details.
- Look in the description area for text such as:
- Join Microsoft Teams Meeting
- Click here to join the meeting
Click that text to join, or copy the link part of the text and paste it where you need it.
From an .ics File in Your Email
If you see a small file named something like calendar.ics attached to an email, that file can place the Teams meeting on whatever calendar system you use.
- Open the email and and double-click the .ics file
- Choose to add it to your default calendar app (Outlook, Apple Calendar, Google Calendar, or another calendar).
- Once it's added, open the event in that calendar.
- Look for the Teams link in the event description, just as in the other steps above.
Quick Troubleshooting Checklist When the Link Still Won't Show
If you still cannot see the Microsoft Teams meeting link after checking Outlook, Teams, and your other calendars, run through this list.
- Check if the meeting is actually a Teams meeting
Some invites may be for Zoom, Webex, or another platform. Look for platform names or logos in the invite.
- Confirm the Teams add-in or meeting feature is working in Outlook
If you created the meeting and see no Teams info at all, the Teams meeting add-in or built-in meeting feature may be disabled. Your IT team or Microsoft’s troubleshooting guide can help restore it.
- Look for Meeting ID and Passcode
In many invites, you can join by entering the Meeting ID and Passcode in Teams instead of clicking a link. Open the Teams app, go to Calendar, then select Join with an ID if you see that option.
- Try the web join option
If the Teams app is not behaving, click the link and choose to continue in your browser, or paste the link into a modern browser (Edge, Chrome, or similar).
- Confirm with the organizer
Ask the organizer to re-send the invite or use the Copy meeting link option from their Teams calendar and send it in chat or email.
- Check for duplicate or outdated invites
If the meeting was moved or recreated, an older invite in your inbox might point to the wrong date or time.
You can also keep a simple personal habit: for important meetings and webinars, copy the Teams link into a note, document, or your event registration system at the time you accept the invite.
If You Run Recurring Teams Events or Webinars
If you run a lot of Teams-based webinars or events, the “Where is the link?” scramble can turn into a regular headache for you and your attendees.
If you organize recurring Teams events or webinars, losing track of the meeting link starts to feel less like a one time annoyance and more like a repeating stress point.
You are juggling speakers, content, registrations, reminders, and follow up. On top of that, you have to make sure every calendar invite, confirmation email, calendar hold, and internal prep meeting uses the correct Teams link for the right occurrence in the series. One missed detail and you get the message no organizer wants to see ten minutes before start time:
"I can't get in. Is this the right link?"
Common Link Headaches for Recurring Teams Events
From an organizer point of view, a few patterns tend to show up:
- You create a recurring Teams meeting for a whole series, then need a different link for a special session in the middle. Some people still click the old link.
- A speaker forwards an outdated calendar invite to their contacts, so some attendees land in last month’s meeting room.
- You clone last quarter’s event as a starting point and forget that the old Teams meeting is still attached.
- You change event dates or times, the calendar updates, and now you are not sure which link made it into which confirmation email.
- You need different registration experiences for each occurrence, yet the calendar tool wants to reuse one Teams link for everything.
None of this means you are doing anything wrong. It is simply a lot of moving parts for tools that were originally built for simple internal meetings.
A Simple Way to Work With Recurring Teams Links
You can reduce a lot of friction by treating your Teams meeting links as assets that need a bit of structure instead of one off calendar details.
For recurring webinars or virtual events, many organizers find it helpful to:
- Create a short internal naming convention for events and add that to the subject line of the Teams meeting and calendar invites, for example [Q3 Customer Briefing].
- Keep a central “source of truth” document or event workspace that lists each occurrence with its correct Teams link, date, and time.
- Decide when you will reuse one Teams link for several sessions and when you will create a new meeting with a fresh link.
- Test each link at least one business day in advance from both organizer and attendee point of view.
- Store links in the same place you manage registrations and reminder emails so you are not copying from three different tools at once.
Even small habits like these start to calm the last minute scramble.
Where EventBuilder Fits for Teams-Based Events
If you run a lot of Teams based webinars or training series, it helps to connect your meeting links with the rest of your event workflow.
EventBuilder works alongside Microsoft Teams to give you a home for:
- Keeping a clean record of which Teams link belongs to which event or occurrence.
- Connecting Teams meetings with registration pages and confirmation emails, so the right link is available, complete with built-in secure masking, and it reaches the right people.
- Managing registration and live event details and support for you as the organizer, and for your attendees. No need to change how you present inside Teams.
If link chaos has become a regular guest at your recurring events, you're not alone. With a few small structural habits, and tools that respect how you already use Teams, your focus can shift back to the part you care about most, delivering a useful experience to the people who took the time to attend.
We've Got Your Back
Ever wish you had a support team at-the-ready to answer these questions for you and your virtual event and webinar attendees? Look no further! Partnering with EventBuilder for your virtual, hybrid, and in-person events gets you on-demand event staff, available 24/5 for live event support, and the expertise you need to relax and focus on delivering your content. Get in touch today and learn what we can do!
Disclaimer: This article was created with some help from AI, but thoroughly edited, revised, reviewed, and fact-checked by a living, breathing, coffee-drinking human writer.