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UPDATED for 2021: 17 Quick Facts About Teams Live Events

August 26 2021 / by Karen Mares

Filed under: Microsoft Teams, Microsoft Teams Live Event, Teams Live Events

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In the time since we updated this, Teams Live Events has gained ground in the broadcast/streaming space. We support Teams Live Events with our professional event management services, so our Event Producers work with it regularly. Since Teams Live Events has been surging in popularity, we thought we'd take the opportunity to update this post once again. So, here are 17 updated Teams Live Events facts for 2021.

What Are Teams Live Events?

First, a little refresher: 

  1. Teams Live Events is a feature of Microsoft Teams that broadcasts video and content to large online audiences.
  2. Teams Live Events are meant for one-to-many communications, where a host is leading and attendees are viewing the host's content. 
  3. Features include recording management, captions in up to six languages, optional Q&A, and an Attendee Engagement Report.

What's the Difference Between Teams and Teams Live Events?

  1. Teams Live Events are similar to television or radio broadcasts, where Teams Meetings are best suited for collaboration, screen sharing, and interaction.
  2. The Teams Live Events feature is a great option for events such as product launches, conferences, and other types of large, virtual, or hybrid events.
  3. Until December 31, 2021, up to 20,000 people can join a Teams Live Event, Up to 50 events can be hosted simultaneously across a tenant, and Teams Live Event has a duration of 16 hours per broadcast.

Producing a Teams Live Event

  1. Teams Live Events can be produced via Teams, with Presenters sharing content from their webcams and screens, or with an external encoder app or device.
  2. Production using an external hardware or software encoder via Microsoft Stream is best if you already have a production setup that supports streaming to an RTMP service. This is great for larger, choreographed "auditorium-style” events. (Think: flashy keynote speaker.)
  3. Event recordings are hosted on Teams Live Events for up to 180 days, after which they will be deleted. (Tip: EventBuilder will host your Teams Live Event recording indefinitely - for as long as your account is active with us.)

Event Roles

  1. Organizers schedule the event and make sure permissions are set up correctly for attendees and event groups. 
  2. Producers act as hosts, managing the attendee viewing experience and controlling the live event stream. Organizers are automatically assigned as Presenters. 
  3. Presenters are your stars - they're the ones presenting audio, video, and/or their screen to the event, as well as moderating the Q&A. Teams Live Events can have multiple Presenters to present and/or assist with moderation.
  4. Attendees are your viewers - they watch the event live or on-demand (if enabled), and can participate in Q&A via chat function.
  5. There are specific license and permissions requirements. Check out Microsoft's Teams Live Events support page for more information.

Attendee Experience

  1. Live captions are available and can be translated into six other languages. 
  2. Audience engagement is achieved through a moderated Q&A during the live event.
  3. Integrated security options aren't available for publicly-offered Teams Live Events, something to keep in mind when planning.

Want to Know More About Teams Live Events? 

Take a look at these posts about Microsoft Teams Live Events broadcast meetings:

Microsoft Teams, Teams Live Events, or EventBuilder Streaming? - A quick take on how to choose the best fit for your event.

Microsoft Teams Live Events: Understand the User Experience - Here we cover what your attendees see and experience when participating in a Teams Live Event, including how to log in on the web, event controls, and potential attendee pitfalls.

Using EventBuilder with Teams Live Events - A step-by-step tutorial on using our software for your Teams Live Events, including setup, security, hosting/recording options, and more. EventBuilder software works seamlessly with both Teams and Teams Live Event to enhance their functionality.

Where Does EventBuilder Fit In?

Not only does our software integrate with Teams Live Events, we also offer professional event management services! Dedicated Event Producers can support your Teams Live Events with event, technology, and program management, as well as training for your presenters and live-event attendee assistance. Contact us for a consultation today!

Topics: Microsoft Teams, Microsoft Teams Live Event, Teams Live Events

Karen Mares

About Karen Mares

Karen is an Event Producer and the Content Creator here at EventBuilder. She's also a wife, mom, singer, and history nerd.

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